We have a new process for requesting your medical records effective April 23, 2018.

Medical Records

A patient, or his/her legal representative, may inspect and/or obtain a copy of their medical records, or have copies of medical records sent to another facility. Kaweah Delta Health Care District requires a completed and signed authorization and valid identification before releasing any documents to anyone, including the patient.

Request a copy of your medical records:

Patients can request copies of their medical records by completing our form entitled “Authorization for Use or Disclosure of Health Information” and by presenting valid identification. The completed authorization must be dated and signed. You can download and print the authorization form (below) or we can fax or email you an authorization. Please call 559-624-2218 or click HERE to email us. You may also pick up a form at the address below.

Download English Authorization Form

Download Spanish Authorization Form

Completed authorization:

The completed authorization may be mailed, faxed or delivered directly to the address below.

You will now be able to pick up or request a copy of your medical record in the front entrance counter of the Acequia Wing lobby at Kaweah Delta Medical Center.

Health Information Management Department
Acequia Wing Lobby (Parking available on Acequia Avenue)
305 West Acequia Avenue
Visalia, CA 93291

Hours of operation:

Monday – Friday, 8 a.m. – 4:30 p.m.
Open during lunch hours.
Closed on holidays.
Phone: 559-624-4260
Fax: 559-741-4888

You may also mail your requst to:
Kaweah Delta Health Care District
Health Information Management
520 West Mineral King
Visalia, CA 93291

Fax: 559-741-4888
E-mail: medicalrecordrequests@kdhcd.org

Patients can have medical records be sent by:

• Secure e-mail
• Fax
• Mail
• Pick Up

Patients can request their medical records be provided to them in the following formats:

• E-mail
• CD
• USB Flash Drive
• Paper

Processing times may vary depending on the complexity of your request, however in most cases authorizations are completed within two to three business days from the date of receipt.

Valid identification:

Medical records will not be released without the requestor providing proper identification. A government issued identification is required. If you are requesting records for someone other than yourself, you must provide supporting legal documentation such as:

• Power of Attorney
• Advance Health Care Directive
• Living Will
• Executor of the Estate
• Court order/Conservatorship appointed by the court

Fees for copies of medical records:

If your request is for personal use or to be sent to a third party Kaweah Delta Health Care District may charge a fee providing paper or electronic copies of your medical records.

Paper: $.25 cents per page.

USB Flash Drive or CD: $5.00

Additional fees for shipping will apply for records to be mailed.

Additional questions:

We are happy to assist you if you have additional questions. Please contact us during our normal hours of operation at 559-624-2218 or email HERE.

Radiology films:

If you are requesting radiology images, you must contact the Radiology Department at 559-624-2600. The Health Information Management Department does not process requests for radiology films/CDs.

Patient Portal:

How to access your health information
You can access your health information on our new upgraded online patient portal “MyHealth Kaweah Delta”. This new portal will allow you to access your test results as soon as they are available.

All invitations for our new patient portal come via e-mail. If you would like to receive an invite prior to your next visit, call us at 559-624-2218 or email medicalrecordrequests@kdhcd.org.

Once you create an account, it will contain health information from future Kaweah Delta visits.

How to obtain birth and death certificates:

Kaweah Delta Medical Center does not retain copies of birth or death certificates. They are maintained by the Tulare County Clerk.

For more information, please contact the Tulare County Clerk, at the address and phone number provided below.

Tulare County Clerk
221 S. Mooney Blvd.
Visalia, CA 93291
Courthouse, Room 105

Phone: (559) 636-5051